Privacy Policy
Last Update / Effective Date: September 14, 2024
This Privacy Policy (“Policy”) describes the Personal Information collected by or on behalf of Renaissance Knights (“RKnights,” “we,” “us,” or “our”), and how Personal Information is used, shared and protected.
We may modify this Policy at any time. All changes will be effective immediately upon posting to the Site. Material changes will be conspicuously posted on the Site or otherwise communicated to you.
PERSONAL INFORMATION WE COLLECT
We Collect Personal Information Directly From You or Your School. We collect Personal Information that you or your school provide directly to us. Personal Information is required in certain circumstances, such as playing in a chess tournament.
We collect information necessary for tournament management and pairing, including but not limited to, your Name, US Chess membership ID number, Grade, and School.
out of non-marketing communications, such as emails about your membership or
Google Analytics. We use Google Analytics to collect and process information about your use of the Site. Google sets cookies on your browser or device, and then your web browser will automatically send information to Google. Google uses this information to provide us with reports that we use to better understand and measure how users interact with our Site.
To learn more about how Google uses data, visit Google’s Privacy Policy and Google’s page on “How Google uses data when you use our partners’ sites or apps.” You may download the Google Analytics Opt-out Browser Add-on for each web browser you use, but this does not prevent the use of other analytics tools. To learn more about Google Analytics cookies, visit Google Analytics Cookie Usage on Websites.
PURPOSES OF COLLECTION AND USE OF PERSONAL INFORMATION
We collect and use Personal Information for the following purposes:
Events, Matches, and Tournaments. We use Personal Information to operate and manage our events, matches, and tournaments.
Donations. We use Personal Information to receive and manage donations.
Job Applications. If you send us a resume or other application materials to apply to work for the Federation, we will only use those materials to evaluate your qualifications to work for the Federation or its affiliates, and to otherwise consider or respond to your inquiry.
Communications. We may use Personal Information to notify you of new events, to provide you on information about a tournament you are registered for, to notify you of changes to our Terms or this Policy, and for other similar communications.
To Protect Our Rights. We may use Personal Information to protect our legal rights or interests, or those of other parties, including to bring a legal action against you or anyone who may be causing harm to us, our Site, or to other users of the Site. We may also use Personal Information to seek business, financial or legal advice, and to respond to other legal requests.
RETENTION OF PERSONAL INFORMATION
We will keep Personal Information for the period necessary to fulfil the purposes described in this Policy, unless a longer retention period is permitted or required by law.
DISCLOSURE OF PERSONAL INFORMATION
We do not disclose Personal Information to any third-party.
Employees. We share Personal Information with our employees who have a need to know the information for our business purposes.
Service Providers. We share Personal Information with service providers that provide services for us. For example, we may share Personal Information with vendors to help us host and manage the Site; provide marketing services; prepare mailing communications and labels; improve the content and functionality of the Site; perform data analysis and statistical analysis; and troubleshoot problems with the Site.
Government Officials / Law Enforcement. We will cooperate with law enforcement and other governmental agencies, and may disclose Personal Information: (i) if we believe in good faith we are legally required to disclose that Personal Information, (ii) if we are advised to disclose Personal Information by our legal counsel, or (iii) when necessary to identify, contact or bring a legal action against someone who may cause or be causing harm to, or interfering with the legal rights of, the Federation or any other party.
Other. We may share Personal Information with third parties and/or service providers when explicitly requested by or consented to by you, or for the purposes for which you disclosed the Personal Information to us as indicated at the time and point of the disclosure (or as was obvious at the time and point of disclosure). I.E. for the creation of a US Chess Membership, rating a tournament with US Chess.
USE AND DISCLOSURE OF DE-IDENTIFIED OR AGGREGATED INFORMATION
RKnights may collect, use, share, transfer and otherwise process de-identified and aggregated information that it receives or creates for any purposes in its sole discretion, in compliance with applicable laws.
CHILDREN
You must be 13 years or older to register for a tournament. For players under the age of 13, a parent or legal guardian must register you for a tournament. The RKnights does not knowingly collect, use, or share Personal Information from children under 13. If a parent or legal guardian learns that their child provided us with Personal Information without his or her consent, please contact us and we will make commercially reasonable attempts to delete such Personal Information.
DATA SECURITY
We use commercially reasonable technical and organizational measures to help secure Personal Information against loss, misuse, and alteration appropriate to the type of Personal Information processed. If a breach of your Personal Information occurs, we will notify you of the breach if required under applicable law.
no data transmission over the internet or device can be guaranteed to be 100% secure. While we strive to protect Personal Information, we do not guarantee the security of Personal Information and you provide Personal Information at your own risk.
ACCESS FROM OUTSIDE THE UNITED STATES
If you access the Site from outside the United States, please be aware that Personal Information may be transferred to, stored in, and processed in the United States. Certain governmental authorities may not consider the level of protection of Personal Information in the United States to be equivalent to that required in other jurisdictions.
THIRD-PARTY WEBSITES
The Site may link to, or be linked to, websites not owned or controlled by us. We are not responsible for third-parties’ privacy policies or practices. This Policy does not apply to any third-party websites or to any data that you provide to third parties. You should read the privacy policy for each website that you visit.
CONTACT US
If you have any questions, you may contact us as set forth below:
Renaissance Knights
599 Linden Ln
Wauconda, Il 60084 USA
(773) 844-0701
info@renaissanceknights.org
